Free Appointment Letter Generator
Live preview
Company Name
Subject: Appointment Letter — Designation
Dear Candidate,
We are pleased to appoint you as [Designation] at [Company Name]. Your employment will be governed by the following terms and conditions:
| Probation Period | 6 months |
Please sign and return a copy of this letter as your acceptance of the above terms. We look forward to welcoming you to the team.
For Company Name
Authorised Signatory
HR Manager
Accepted by candidate
Candidate
Signature & Date
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About the Appointment Letter Generator
Generate a professional appointment or offer letter — fill in company, candidate, role and terms, see a live preview and download a PDF, all in your browser.
How to use the Appointment Letter Generator
- 1Enter the company name, address and authorised signatory details.
- 2Fill in the candidate's name, address, designation and department.
- 3Set the start date, salary, probation period and other employment terms.
- 4Click Download PDF to get a formal appointment letter ready to print or email.
Frequently asked questions
What is an appointment letter?
An appointment letter (also called an offer letter) is a formal document issued by an employer confirming a job offer. It specifies the role, start date, salary and key employment terms.
Is this letter legally binding?
The letter itself is a document — whether it is legally binding depends on your jurisdiction and company policy. We recommend having your legal team review the terms before issuing it.
Can I customise the body text?
Yes — the Additional terms field lets you add clauses about notice period, confidentiality, benefits, or any other terms specific to your company.
Is my data sent to a server?
No — all data stays in your browser. Nothing is uploaded anywhere.